THE PUDURU DRAVIDA ASSOCIATION OF NELLORE DISTRICT CONSTITUTION AND BYE – LAWS MEMORANDUM AND ARTICLES
Regd Society No. 254 of 1987 at Nellore, on 5-10-1987
This Association shall be known by the title “THE PUDURU DRAVIDA ASSOCIATION OF NELLORE DISTRICT” and shall be deemed to have commenced functioning on the First of January 1987, and shall hereafter be referred to as “The Association”.
2. The Registered Office of the Association shall be for the present situated at 16/1231, Nagulamitta Road, Nellore and function from the said premises.
AIMS AND OBJECTS
3. (a) The aims and endeavour of the Association shall be, the cultural, educational, social and religious welfare of the Puduru Dravida Brahmin community originally settled in Nellore District (A.P) especially at Puduru near Nayudupeta and who possess a distinct identity as described in Appendix-I.
3. (b) The Association shall have the authority to take over, absorb or form a federation with any other association or society or institution whose objects are similar to the objects of the Association.
3. (c) The Association shall be empowered to do all such acts, deeds, and things as are lawful and necessary and which are incidental and conducive to the attainment of the objects of the Association and
3. (d) Promote the well-being of the needy members of the society in general and of the Puduru Dravidas in particular and safeguard their interests;
3.(e) Set up a marriage bureau for the convenience of the community;
(f) Establish, manage, control and aid educational institutions of all kinds:
3. (g) Establish and manage hostels, boarding houses, rest-houses, for student s and other members of the community;
3. (h) Publish books, periodicals, bulletins etc. for diffusion of useful knowledge;
3. (i) Do anything necessary for the growth and prosperity of the community as and when decided by the members of the Association.
APPENDIX – I
4. (Vide art. 3 (a) of the Articles of the Puduru Dravida Association of Nellore District).
1. The term Puduru Dravida shall comprise all members descended of the Vedic Brahmin community which migrated, from the region around Tanjore in Tamilnadu, centuries ago, to Andhra Tracts, attracted by the encouragement and land-grants given by the then rulers of the region and settled down at Puduru and several other villages of the Nellore District, and from that time have been practicing and propagating the Vedic Dharma and have come to be identified as a distinct Brahmin Community and unambiguously called by society at large as ‘Puduru Dravidulu” because of their speaking Tamil at home.
2. This community is known to have arrived with many families grouped under more than ten gotras (ie., exogamous clans) each with a particular gotra-name and three or five rishis as mentors (Rishi Pravara).
3. However at present there are only nine gotras extant the others having become extinct owing to lack of male issue at some point.
4. Puduru Dravidas, unlike Tamil Brahmins, have surnames to identify families in addition to gotras. They naturally borrowed this custom from Andhras and adopted many surnames, usually names of villages, names denoting some distinction of an ancestor or achievement of a family, and sometimes even nicknames. Though Puduru Dravidas are Tamilians by origin, the surnames distinguish them from their counterparts in Tamilnadu.
5. All Puduru Dravidas are Vaidikas ie., Vedic Brahmins belonging to Krishna Yajur Veda and following the Grihya sutras (Manuals of home rituals) of Apastamba according to the exposition and commentary of Vaidyanatha Dikshita.
6. They arc reputedly of the same stock as the community of Vaidika Brahmins in Tamilnadu who are known as ‘Brahacharanam’ or as some say ‘Brihatcharananv Brahmins.
7. They come under the classification of Smartha Brahmins ie., followers of a Smriti without any individual preceptor though in the distant past some families adopted Vaishnavism and even became acharyas expounding the Sri Bhashya of Ramanuja. Some families settled in Kalahasti, adopted saivism without prejudice to their vedic religion. In later times worship of a particular deity or deities in the Hindu Pantheon became simply a matter of preference with an individual or family without disturbing the vedic basis of religion. With regard to Philosophy they subscribe to Sankara’s Advaita system.
8. (a) They are strict vegetarians.
8 (b) They practice without exception the Shat-Pinda-Vidhana ie., offering six balls of rice to six Manes (three male and three female) of the three immediate departed generations of ancestors, at the time of obsequial ceremonies and Sraddhas.
9. On the eve of the Upanayanam of a boy they perform a purificatory ritual of bathing the boy in sanctified water known as ‘Udaka-Santhi’.
10. However another community of Dravida Brahmins settled in the distant past in the Nellore District possessing a separate identity as Thummagunta Dravidas’ are ritualistically in agreement with the Puduru Dravidas and priests are exchangeable between the two communities. These two communities on the outside, are distinguished only by the fact that Thummagunta Dravidas have completely lost their Tamil and taken to speaking Telugu at home, whereas the majority of Puduru Dravidas still continue to use an archaic Tamil at home naturally influenced by Telugu. Another point of difference is the fact that Thummagunta Dravidas regard themselves as belonging to the ‘Vadama’ sect of Brahmins of Tamilnadu whereas Puduru Dravidas think of themselves as ‘Brahacharanam or Brihatcharanam” Brahmins.
11. Though Puduru Dravidas arc of Tamil origin, they are incontrovertibly Andhras by domicile. Their culture represents a very happy and advantageous assimilation of Tamil and Andhra elements. The Puduru Dravidas have their special identity only in Andhra Pradesh. But several families of Puduru Dravidas who have returned to Tamilnadu in later times, for livehood, still keep their identity by scrupulously returning to the Puduru Dravida communities of Andhra Pradesh for marriage alliances.
12. (a) A person is deemed to be a Puduru Dravida if the person’s parents are
12. (b) The Puduru Dravidas have kept up their identity over the centuries by marrying strictly inside the community.
12. (c) However, following the Hindu Traditional Bija Pradhanya ie.. (Supremacy of the male element in genetic transmission) it has been decided by consensus in the community to recognize a person as a Puduru Dravida if the person’s father is a Puduru Dravida and the person’s mother is from any strictly vegetarian Hindu Brahmin community of any region in or outside India.
BYLAWS AND REGULATIONS OF THE PUDURU DRAVIDA ASSOCIATION OF NELLORE DISTRICT
1. The name of the Association shall be The Puduru Dravida Association of Nellore District, hereinafter referred to as The Association’ and shall be deemed to have commenced functioning from the First of January, 1987 (1-1-1987)
2. The Registered Office of the Association shall be for the present at 16/ 1231, Nagulamitta Road, Nellore and function from the premises.
AIMS AND OBJECTS
3. The aims and objects of the Association shall be the same as declared in the Memorandum and Articles of the Association.
4. (a) There shall be two classes of members as under:
1. Ordinary Members.
4. (b) Any Puduru Dravida of either sex who is of the age of eighteen years or more and who subscribes to the aims and objects of the Association is eligible for admission as a member of the Association.
4. (c) On receipt of an application in the prescribed form from such a person, the Secretary may admit him or her as a member of the Association after the person has paid a sum of Rs. 10/- (Ten) for entrance fee and another sum of Rs. 15/-(Fifteen) for annual subscription.
The subscription fee shall be collected in full and in one payment even for part of the Association’s Official year as defined hereafter.
If for any reason the Secretary does not want to admit a person as a member, he shall place the matter before the next Executive Committee Meeting and act according to the decision of the Committee.
4. (d) Applications for Life-membership from persons eligible to be members of the Association will have to be submitted to the Secretary along with the entrance fee of ten rupees (Rs. 10/-) The Secretary shall place the same before the next meeting of the Executive Committee which shall decide the matter of admission. If found admissible the applicant shall receive a communication from the Secretary to that effect. The applicant can become a life-member on payment of five hundred rupees (Rs. 500/-) * within a period of thirty days from the date the Secretary’s communication has reached the applicant. If however, there is no response within the time prescribed, the applicant will forego the entrance fee paid by him unless by specific request the applicant is allowed more time by the Executive Committee.
4. (e) If a person who is already an ordinary member desires to become a Life-Member, he is exempted from paying the entrance fee. He shall make a request to the Secretary and the Secretary shall admit him on payment of five hundred rupees
* The fee for life-membership was reduced to Rs. 200/-, see G.B. Resolution Dt. 26-1-92
(Rs. 500/-) without having toprocess the application in a meeting of theExecutive Committee
4. (f) Bothclasses Ol members have equal status in the Association except thata separate register for life- members be maintained.
4.(g) A member whosemembership has ceased fornon-payment ofsubscription at the time of a meetingofGeneral Body of the Association, shall not be allowed to participate in the Meeting or vote on any issue or in election, or offer himself .is a candidate forelection to the Executive Committee or for any sub-committee
4. (h) The Association shall maintain at its office two registers for member ] one for ordinary members and another for Life-members. The registers should show the name and address of a member, payment of membership fee and, in the case of ordinary members, cessation of membership, if so, whether because of non-payment of subscription, or resignation or death as the case may be.
RIGHTS OF A MEMBER
5. (a) Everymember or life-member shall have one vote for every issue to In-decided by voting in a meeting of the General Body.
5. (b) A member or life-member shall be eligible for election to the Executive Committee only after the expiry of thirty days from the date of admission of the person into the Association.
5. (c) Any member shall have the right to inspect any or all the records of the Association of the Executive Committee on any working day during business hours at the office of the Association.
6. (a) The affairs of the Association shall be managed and conducted by a committee of fifteen (15) members called the Executive Committee comprising the following Office-bearers and Executive Members.
One President One Vice President. One Secretary. One Joint Secretary. One Treasurer.
and se\ en I Executive Members and three Advisers.
(b) All the office-bearersand Executive Members shall be elected anew once in two years in an Annual Meeting of the General Body.
6. (c) An Adviser, once elected, shall remain, on successive Executive Committees for life, unless he resigns his place or dies or is removed owing to conviction due to moral turpitude or for non-payment of membership fee. In such a case the vacancy shall be filled through election at the next General Body Meeting.
7. Any member of the Association or office-bearer of the Executive Committee may resign his membership of the Association or his place on the Executive Committee by making a request in writing addressed to the President or the Secretary of the Executive Committee.
However a member who resigns his place on the Executive Committee shall retain his primary membership of the Association.
8. A member who has been convicted of any offence in connection with the management of the affairs of the Association or convicted of any offence involving moral turpitude shall not be entitled to be an office-bearer or member of the Executive Committee.
9. In case of any vacancy in the Executive Committee, other than that of an adviser, caused by removal due to some disqualification, by death or by resignation of a member, the vacancy shall be filled by Co-option.
10. Members of the Executive Committee are eligible for re-election.
PROCEEDINGS OF THE EXECUTIVE COMMITTEE
11. The Executive Committee shall meet once in every three months of its term Special meetings may be held at the instance of the President or a written request by atleast five members of the Executive Committee.
12. (a) The Quorum for a meeting of the Executive Committee shall be 2/3 of the members or seven, whichever is less.
12. (b) If the Quorum for the meeting is not constituted at the time appointed for the meeting, the meeting shall be adjourned to a future date, not more than fifteen days after the date.
12. (c) If however, the matter is urgent, the Secretary shall conduct the meeting with the few members present and obtain approval of the other members through
* However an unwritten convention was established at the time of electing the sixth E.C. (5-1-1997) not to continue an office-bearer in the same post for mon than two terms in succession.
CONSTITt ITION AND BYE – LAWS
circulation of the minutes, provided that this shall not happen more than twice a year.
12. (d) [fanj member or office-bearer ofthe Executive Committee fails to attend three of its consecutive meetings, the person shall cease to be a member of the Executive Committee. He may be restored if the members feel that his absence was not due to negligence or indilTercnce.
POWERS OF THE EXECUTIVE COMMITTEE
The Executive Committee, acting collectively, shall have power to:
13. (a) Represent the Association.
13. (b) Receive donations, purchase, acquire or transfer property, movable or immovable or both, assume obligations and conclude agreements of any kind:
13. (c) Appoint personnel of the Association, determine their remuneration, salaries and other service conditions and also terminate their services through dismissal or otherwise and take disciplinary action as and when necessary.
13. (d) Open and operate bank accounts, deposit, withdraw, or invest funds, issue, accept, sign, endorse or deliver cheques, drafts, letters of credit, and in general any other negotiable instruments.
13. (e) Determine and incur expenses in general and administer the finances of the Association and raise, receive and accept funds, subscriptions, donations and gifts of money or things or legacies;
13. (f) Exercise control over the records and funds and properties of the Association, prepare and submit to the General Body the annual report, the balance sheet, income and expenditure account.
13. (g) Frame bylaws for the convenience of the internal administration of the Association.
13. (h) Decide on any, every, and all matters pertaining to or in connection with the administration of the association.
13. (i) Make arrangements or appointments for organizing and publishing regular bulletins, journals or other books or pamphlets or hand bills and to organize cultural meetings etc.
DUTIES OF OFFICE BEARERS
14. The President shall preside over and direct The meetings of the Executive Committee. In the absence of the President the Vice-President shall preside. II both the President and the Vice-President are not available, the members of till Executive Committee present shall elect one of them as Chairman for the meeting.
15. (a) The Secretary shall be the Executive Officer of the Executive Committee. He shall carry on the administrative work of the Association, receive all letters and documents addressed to the Association, prepare correspondence, supervise all books and records of the Association.
15. (b) The Joint Secretary will officiate as the Secretary when the Secretary is not available for the work of the Association. The Secretary, if necessary, can always delegate a part or all of his duties to the Joint Secretary.
15. (c) The Treasurer shall keep accounts of the Association keeping track of the amounts of expenditure and income and carefully filing all vouchers pertaining to financial dealings. He shall keep the records of the Association.
15. (d) All bank accounts of the Association shall be jointly operated by the Secretary and the Treasurer.
16. (a) The seven other members on the Executive Committee shall sit on the Committee meetings and help proceedings and vote on decisions if necessary.
16. (b) With regard to their election the President shall see as far as possible, that each member is from a different gotra among the extant nine gotras of Puduni Dravidas, depending on availability of such members in the General Body meeting and their willingness to be elected.
16. (c) The advisers have all the rights and duties of the members on the Executive Committee who are not office bearers.
DELEGATION OF AUTHORITY
17. The Executive Committee may if necessary delegate any of its powers to a sub-committee of two or more members of the Association. In all such-Committees the President and the Secretary shall be Ex-Officio members.
THE GENERAL BODY
18. The General Body of the members shall be the supreme authority of the Association in respect of all its activities and more particularly to decide by simpk majority vote on all issues.
19. (a) The annual meeting of the General Body shall be convened by tin-Executive Committee in the last week of December every year during the two-year term of the Exccuiive Committee.
19. (b) If, for any good reason, the General Body meeting cannot be convened at the proper time, tlie Executive Committee shall have the power to extend the date of meeting by not more than a month, that is, before the end of January in the succeeding year
19. (c) If the Executive Committee fails to convene the General Body Meeting even by the end or January, the Committee shall be dissolved and the Association shall pass into the charge of the advisers, one of whom shall act as President and convene the General Body meeting at the earliest convenience for the election of a new Executive Committee.
19. (d) Such an Executive Committee elected in the middle of the two-year term of the earlier committee shall hold office only for the rest of the term.
19. (c) The General Body meeting held at the end of the term of an executive committee shall be for the purpose of electing a new executive committee in addition to the usual agenda of an annual meeting.
20. (a) The Executive Committee shall, if deemed necessary, call for a General Body meeting any time to decide on matters of great importance.
20. (b) Members of the Association have the right to demand a General Body Meeting by a written request to the Secretary signed by at least twenty members of the Association.
21. The notice for the General Body meeting shall reach the members of the Association atleast ten (10) days prior to the date of the meeting and atleast five days in case of an adjourned meeting. The notice must indicate clearly the time, date and place of the meeting in addition to the items of the agenda.
22. In any meeting of the General Body an item net in the Agenda can be brought in for discussion only with the permission of the President of the meeting.
QUORUM FOR G.B
23. The quorum for the General Body meeting shall be 2/3 of the total membership strength or twenty whichever is less. The quorum includes members of the Executive Committee present.
23. (b) In the event the quorum is not present at the appointed time of the meeting, the meeting shall be adjourned to a future convenient date. For the adjourned meeting the members present shall constitute the quorum.
24. (a) Decisions of the General Body Meeting, including election of the Executive Committee, shall be taken by a show of hands or secret ballet.
24. (b) Whether a decision is to be made by a show of hands or secret ballot, shall be ascertained by the President from the members present by majority opinion expressed through a show of hands.
25. (a) The General Body meeting shall be presided over by the President, or in his absence, by the Vice-President and if both are absent, by any member elected for the occasion by the members present.
25. (b) The ad hoc President shall be elected by a show of hands, if there is a contest for the position.
26. Every member of the Association is entitled to get a copy of the memorandum, articles and bylaws of the Association, income and expenditure, balance sheet, audit report etc.
27. (a) At each annual meeting a report on the income and expenditure account and balance sheet of the Association certified by a qualified Auditor shall be presented by the Secretary and the General Body should approve it.
27. (b) All records of the Association required by the auditor shall be made available to him by the Secretary.
28. In all matters to be decided by a simple majority, if there is an equality of votes, the President shall exercise the casting vote.
29. The funds of the association may be invested as per the law in force for the investment of Trust Funds, or in fixed deposits in Public Financial Institutions or Nationalized Banks with emphasis on maximum security and advantage.
LAPSE OF SUBSCRIPTION ETC
30. (a) Every member shall renew his/her membership each year by payment of the prescribed fee on or before the first of January after which date his/her membership is deemed to have ceased.
30. (b) But a grace period of thirty days from the first of January will be allowed for renewal of membership.
30. (c) if member does not renew his membership even after the grace periodof thirty (lavs his/her nameshall be removed from the Register of Members and heshall no longer be a membei of the Association.
30. (d) however themembermay here-admittedatalaterdateasanewmember if approved In the ExecutiveCommittee on a specific request from the person.
30. (e) Any member has the right to resign his membership by serving a written notice to that effect on the Secretary or the President.
SUITS AND PROCEEDINGS
31. The Association may sue or be sued in a Court of Law only in the name ol the Secretary.
32. The cause of action for any suit shall be in the District Courts of Nellore
33. Every member of the Association or its Executive Committee and everyemployee of the Association including the Auditor shall be indemnified against all liabilities arising out of acts done by him or her, in performance of duties entrustedto him or her by the Association, by way of damages or otherwise, and all losses costs charges and expenses which he or she may incur, or become liable by reason of any contract entered into or deed done by him or her as such member, employee or auditor.
34. Amendments and/or additions to the memorandum and articles of the Association shall be decided by a 3/5 majority of the members present in a G.B meeting.
35. (a) If for any reason the members of the Association desire to dissolve the Association the decision should be approved by a 3/5 majority of the members present in a G.B meeting.
35. (b) After dissolution the assets and funds of the Association may be made over to any other like-minded Association as per the prior decision of the General Body before dissolution.
* The yearly-subscription-membership is now almost non-existant as most of them have become life-members. Some of course dropped out.